Planning outdoor events, especially larger ones, can be challenging. Events of all kinds bring together families, communities, and individuals for various reasons, but a lot of planning goes into creating the perfect safe, healthy, and fun event.
One of the most important and greatest challenges of planning an event is ensuring everyone in attendance has access to safe drinking water. Without enough water, event attendees can become dehydrated, exhausted, and put themselves at risk of illness.
But providing access to water isn’t as simple as it might seem. Many event organizers sell plastic water bottles, which is effective—everyone can get the water they need and be sure that it’s clean and safe. But is it really the best way?
Here’s what to know if you need to ensure access to safe drinking water at an event but want something more eco-friendly than bottled water.
Challenges for Event Planners
Ensuring that event attendees have access to clean drinking water comes with several challenges, including:
- Infrastructure limitations: Many outdoor venues lack plumbing and water stations to support thousands of attendees.
- Water quality: Even if on-site water sources are available, they may not meet health and safety standards, necessitating filtration and treatment.
- Environmental considerations: Single-use plastic bottles contribute significantly to waste and pollution, increasing the event’s carbon footprint.
- Hydration accessibility: Long lines and limited availability can discourage attendees from staying properly hydrated without strategically placed water stations.
- Cost management: Providing bottled water or installing temporary hydration stations can be expensive, especially for non-profit or community-driven events.
Portable Water Stations for Clean, Filtered Water
Portable water stations are an excellent way to meet event attendees’ hydration needs without wasting plastic bottles. These stations provide access to clean, filtered, and safe water in various circumstances. Some of the benefits of hydration stations include:
- Reliable filtration: Portable units are equipped with advanced filtration systems that remove impurities.
- Mobile and versatile: Units are easily transportable, making them ideal for outdoor festivals, sporting events, concerts, and corporate gatherings.
- Multiple refilling points: Portable water stations feature taps and refill stations, so you don’t need to worry about event attendees standing in long lines to get water.
- Eco-friendly: Since the refill stations replace single-use plastic bottles, you can promote sustainability and reduce environmental impact.
- Affordable: Instead of purchasing thousands of bottled water units, event planners can provide unlimited, high-quality water at a fraction of the cost.
Why Invest in a Portable Station?
If you’re an event planner, renting or buying a portable hydration station is a great investment. As the event planner, one of your main priorities is keeping event attendees safe and as healthy as possible. Preventing dehydration and heat-related illnesses, especially for outdoor events, reduces the risk of medical emergencies.
Even if there are no serious dehydration occurrences, keeping everyone hydrated makes your event more fun for everyone. Long before serious medical incidents, dehydration affects mood and overall well-being. Ensuring that everyone stays hydrated makes the event more fun.
How to Plan an Event with a Portable Hydration Station
There are several things you’ll need to do when planning an event that will feature a hydration station, including:
- Assess your event’s water needs: Estimate how many people will attend the event and how much water you expect, on average, for each person to consume.
- Determine where you’ll place the station(s): Make sure water stations are in high-traffic areas to reduce crowding and ensure everyone knows where to get water.
- Promote use of hydration stations: You can ensure that everyone knows about the portable water station by using signage, social media, and announcements about access to water at your event.
- Monitor use and refill: Make sure staff monitors the water station supply and refills the systems as needed.
Quench Buggy for Safe Drinking Water at Events
Events continue to evolve, so organizers must consider various factors to keep attendees safe and healthy. Forward-thinking planners must prioritize sustainability, health, and accessibility by implementing water solutions that benefit both attendees and the environment.
Quench Buggy provides a seamless way to ensure clean, safe, and sustainable water access at outdoor and large-scale events. To learn more about how Quench Buggy can support your efforts to provide safe and sustainable drinking water, contact us today.